Certificate Services

How to order a copy birth, death marriage or civil partnership certificate

Rotherham Register Office holds records of births, deaths marriages and civil partnerships that have taken place in Rotherham since 1837.

Certified copies of these entries, commonly known as copy certificates, can be purchased from the Register Office.

If the birth, death, marriage or civil partnership occurred in Rotherham, copy certificates can be ordered over the phone with a debit or credit card or in person at the Register Office. All fees are payable in advance.

Rotherham registration service works to the national target of producing certificates within 5 working days of the order being placed.

Once produced the certificate will be sent to you by post. You can opt to pay for first class postage if you prefer to receive your certificate sooner than by standard mail.

In exceptional circumstances certificates can be collected from the Register Office and you will receive a phone call to inform you when the certificate is ready for collection.

Rotherham Registration service is unable to offer a same day service, other than in cases of emergency. If you request a same day service you will be asked to provide evidence that the certificate is required urgently.

Information required when ordering a certificate

Rotherham Registration Service is not resourced to offer a search facility.

A minimum amount of information is required when ordering certificates.

Birth Certificate

Child's full name at birth.
Child's date of birth.
Place where child was born (e.g. name of hospital).
Mother's full name at the time the child was born.
Mother's maiden name if she was married at the time the child was born.
Father's full name at the time the child was born, if these details are included in the birth register.

Death Certificate

Full name of the deceased.
Date of death.
Age at death or date of birth of the deceased.
Place of death (e.g. name of nursing home.)
Home address of deceased if different from place of death.
Occupation of deceased.

Marriage Certificate

Full name of groom.
Full name of bride.
Name of bride before marriage.
Any other names used by the groom or bride.
Date of marriage.
Place where the marriage took place (e.g. name of church, register office, hotel).

Civil partnership Certificate

Full names of both civil partners.
Names of civil partners before forming civil partnership.
Any other names used by either civil partner.
Date of civil partnership.
Place where the civil partnership took place (e.g. name of register office, hotel).

Family History

Some register entries can be located with less than the above information; if you do not have complete details please contact the Register Office for advice before you make your application, using the contact details on the left.

How to order a copy stillbirth certificate

Copy certificates for stillbirths are dealt with by the General Register Office. Please see contact details below.

How to order a copy birth certificate if you were adopted

If you were born in Rotherham, some certificate applications can be dealt with by Rotherham Register Office, however, many are dealt with by the General Register Office. Please contact Rotherham Register Office to make initial enquiries. For more information, please see Information for Adopted People.

Fees

£4.00 if purchased at the time of registration

£7.00 if purchased after registration and if the register is open and still in use by the registrar.

£10.00 if purchased after registration and the final entry in that register has been made and the register is closed.

General Register Office contact details

Website

Telephone 0845 603 7788

General Register Office
PO Box 2
Southport
Merseyside
PR8 2JD

Certificates for events outside Rotherham

If you require a certificate for an event that did not take place in Rotherham you will need to make enquiries with the Register Office in the district where the event took place.

Last updated: 24/04/2012