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Finance Support for Maintained Schools

Availability

Available to: Maintained Schools

As follows: Annual Agreement – Financial Year


Service description

The CYPS Business Partnering Team provides a high quality, professional support, consultancy and financial management service to Head Teachers and Governing Bodies assisting their management of financial resources to enable them to achieve value for money.

Schools can benefit from:

  • Dedicated Financial Support Officer
  • A wealth of experience and knowledge of financial management in Rotherham Schools
  • Professionally qualified staff
  • Good working relationships with other Departments within RMBC, allowing schools easy access to information provided by other services
  • Links with regional and national forums helping us to keep up with best practice

Service details

The finance support package offered to schools consists of a core service as detailed below:

Telephone Helpdesk

  • Dedicated financial support line staffed from 8:30am to 5pm Monday to Friday
  • Financial systems support and help with general finance queries
  • Keeping schools up to date with forthcoming financial deadlines, training events, financial reporting procedures and funding policy changes
  • Schools Finance Intranet Site
  • Access to a range of information to help schools to plan and manage their budgets and ensure they have secure financial management
  • Content includes: budget planning template, benchmarking tool, gross pay analysis, Schools Financial Value Standards (SFVS) documentation, software guidance, links to other useful websites
  • Completion of the Consistent Financial Reporting return to the DfE on behalf of your school

Training

  • Training programme delivered throughout the year covering CedAr, FMS6, Bank Accounts, Local Authority Finance Funding Formula, SFVS, Leasing, Budget setting/monitoring and Year End Procedures
  • Up to 3 training sessions delivered by the Schools Finance Team for Finance Staff, Head Teachers and Governors
  • One-to-one induction for new starters
  • Development of Financial Guidance and Procedures
  • Provision of financial procedural and training documentation
  • Provision of Budget Setting and Budget Monitoring Tools
  • 3 Year Budget Planner
  • Pre-populated budget monitoring spreadsheet – provided to schools in CFR
  • format to assist with budget monitoring and to meet DfE requirements
  • Detailed report on cumulative actual staffing costs

Bank Account Schools

  • Support with monthly returns and payroll reconciliations
  • General advice and guidance
  • FMS Support.
  • Step by Step User Guide
  • Assistance with budget input
  • Preparation of reports for governors
  • Assistance with reconciliation to CedAr
  • Budget profile verification
  • Support with budget monitoring
  • Support with Year End Closedown
  • Post Internal Audit Advice
  • Support to address finance recommendations identified in school internal audit reports
  • Schools Financial Value Standard (SFVS) Advice & Guidance

Supporting schools and governing bodies with the completion of the Schools Financial Value Standard process (including visit)


Service options and charges

Early Years, Primary and Special Schools

Option 1 Core Service

Provision of core service supported by a dedicated finance officer from our Riverside House Offices. Visits can be purchased ad hoc subject to availability.

Options 2 to 6 – Core Service with Visits

Option 2 - Termly Visits

Maximum of 3 visits to your school

Option 3 - Half-termly Visits

Maximum of 6 visits to your school

Option 4 - Monthly Visits

Maximum of 10 visits to your school

Option 5 - Fortnightly Visits

Maximum of 20 visits to your school

Option 6 - Weekly Visits

Maximum of 39 visits to your school

Secondary Schools

Option 1 – Core Service

Provision of core service supported by a dedicated finance officer from our Riverside House Offices. One visit for FMS closedown included. Additional visits can be purchased subject to availability.

Option 2 – Core Service with visits

Provision of core service supported by a dedicated finance officer including a maximum of 6 visits to your school. Each 3¼ hour visit is tailored to suit individual school’s needs. Additional visits can be purchased subject to availability.

Additional Options – all Maintained Schools

  • Additional Visits – further visits can be purchased in addition to the visits included above
  • Assistance with Recruitment of Finance Staff – help with writing job descriptions and personal specifications, short-listing, interviews and /or initial induction training. (subject to availability)
  • Cover for holiday & sickness of finance staff. (subject to availability)

Training Sessions – Further to the 3 sessions included in the core service


Charges

The Service will provide schools with confirmation of prices by late February.

Please contact us (see below) for details of the service options on offer to Academies as these may differ from those shown here.


Get in touch

Contact: Vera Njegic

Telephone: 01709 822042

Email: vera.njegic@rotherham.gov.uk