Privacy Notice - Children’s and Young People’s Services

Children and Young Peoples Service consists of the following departments.

Safeguarding, Children's and Families

  • First Response
  • Localities & Disability
  • Looked After Children and Care Leavers
  • Safeguarding, Quality & Learning

Education & Skills

  • Early Years, Childcare and Creative Learning Centre
  • School Planning, Admissions and Appeals
  • School Improvement
  • Inclusion
  • Virtual School (for looked after children)

Early Help and Family Engagement

Locality Based Early Help including:

  • Children's Centres
  • Family Support and Parenting
  • Youth Support
  • Troubled Families
  • Edge of Care
  • Family Group Conferencing
  • Youth Offending
  • Crowden Outdoor Education Centre

Commissioning, Performance & Quality

  • Commissioning
  • Performance & Quality
  • Social Care Systems Team

Information collected includes:

  • Name
  • Address
  • DoB
  • Gender
  • Ethnicity
  • Language
  • Identified Needs
  • Religion
  • Contact Details
  • Relationships Information
  • Personal Referees
  • Other Agencies Involved
  • Family Composition
  • School Preferences
  • Education Information
  • Employment Status
  • Health Information
  • Financial Information
  • Police involvement/Convictions
  • Housing Information
  • Family History
  • NHS Number
  • Police National Computer Number (PNC number)
  • Unique Pupil Number
  • National Insurance Number (not currently available to us but requested as part of NIS)

Agencies we might share the information with:

  • Ofsted
  • Health Agencies
  • Police
  • Independent Office for Police Conduct
  • Courts
  • Other Local Authorities
  • Department for Education
  • Other Education Teams
  • School transport operators
  • Schools, Colleges, Academies
  • Local Government Ombudsman
  • Border Agency
  • Voluntary and Community Sector
  • Benefits
  • Housing
  • Other private individuals
  • Employers
  • Independent Fostering Agencies
  • Independent providers of residential care
  • Department for Levelling Up, Housing and Communities
  • Office of National Statistics (acting as data processor for DLUHC)
  • Department of Work and Pensions
  • Research Companies working on the council’s behalf to improve services (where your data would only be shared with them anonymously)
  • Regional Adoption Agency - OneAdoptionSouthYorkshire
  • Organisations commissioned to undertake specific performance and data analysis on our behalf

Purpose for processing:

  • Service delivery ( including that of a statutory nature)
  • Service Improvement
  • Prevention/Detection of Crime/Fraud
  • Service Planning/Research
  • Public Task (Article 6 GDPR)
  • Substantial Public Interest (Article 9(2) GDPR)
  • Legal obligations

Use of your NHS Number in Children Social Care and Early Help

If you are receiving support from children’s social care or early help then the NHS may share your NHS number with us.

This is so that the NHS and ourselves are using the same number to identify you whilst providing your care. By using the same number the NHS and Childrens social care and early help can work together more closely to improve your care and support.

We will use this Number to ensure that we work in a more joined up way across a number of support services including GP’s, hospitals, community matrons, district nurses, health visitors, midwives, school nurses, children’s centre staff and social workers.

NHS numbers are also submitted to Department for Levelling Up, Housing and Communities (DLUHC) as part of the Supporting Families programme evaluation.