School Admissions Policies 2024-2025

Rawmarsh St Joseph's Primary School

St Joseph School Logo


St Joseph’s Catholic Primary School was founded by the Catholic Church to 
provide education for children of Catholic families. Whenever there are more 
applications than places available, priority will be given to Catholic children in 
accordance with the oversubscription criteria listed below. The school is 
conducted by its governing body as part of the Catholic Church in accordance 
with its trust deed and instrument of government and seeks at all times to be a 
witness to Our Lord Jesus Christ. 

As a Catholic school, we aim to provide a Catholic education for all our pupils. 
At a Catholic school, Catholic doctrine and practice permeate every aspect of 
the school’s activity. It is essential that the Catholic character of the school’s 
education be fully supported by all families in the school. We therefore hope 
that all parents will give their full, unreserved and positive support for the aims 
and ethos of the school. This does not affect the right of an applicant who is
not Catholic to apply for and be admitted to a place at the school in 
accordance with the admission arrangements.

The governing body is the admissions authority and has responsibility for 
admissions to this school. The local authority undertakes the co-ordination of 
admission arrangements during the normal admission round. The governing 
body has set its admission number at 30 pupils to be admitted to Reception 
class in the school year which begins in September, 2024.

The governing body will, where logistically possible, admit twins and all 
siblings from multiple births where one of the children is the last child ranked 
within the school’s Published Admissions Number (“PAN”).

Pupils with an Education, Health and Care Plan or a Statement of 
Special Educational Needs (see note 1)

The admission of pupils with a Statement of Educational Needs or an 
Education, Health and Care Plan is dealt with by a completely separate 
procedure. Children with a Statement of Special Educational Needs or 
Education, Health and Care Plan that names the school must be admitted. 
Where this takes place before the allocation of places under these 
arrangements this will reduce the number of places available to other children.

Over Subscription Criteria

Where there are more applications for places than the number of places 
available, places will be offered according to the following order of priority.

  1. Catholic looked after and previously looked after children. (see notes 2&3)
  2. Catholic children who are resident in the parish of St Joseph’s Catholic
    Church. (see notes 3&11)
  3. Other Catholic children. (see note 3)
  4. Other looked after and previously looked after children. (see note 2)
  5. Catechumens and members of an Eastern Christian Church. (see notes 
  6. Children of other Christian denominations whose membership is 
    evidenced by a minister of religion. (see note 6)
  7. Children of other faiths whose membership is evidenced by a religious 
    leader. (see note 7)
  8. Any other children.

Within each of the categories listed above, the following provisions will be 
applied in the following order;

  1. Where evidence is provided at the time of application of an exceptional social,
    medical or pastoral need of the child which can most appropriately be met at this school,
    the application will be placed at the top of the category in which the application is made. (see note 10)
  2. The attendance of a brother or sister at the school at the time of enrolment will increase
    the priority of an application within each category so that the application will be placed
    at the top of the category in which the application is made after children in (i) above (see note 8).

Tie Break

Priority will be given to children living closest to the school determined by the shortest distance.
Distances are calculated on the basis of a straight-line measurement between the front door of the child’s
home address (including the community entrance to flats) and the main entrance of the school using the
local authority’s computerised measuring system on the following basis.

In the event of distances being the same for two or more children where this would determine
the last place to be allocated, random allocation will be carried out and supervised by a person
independent of the school. All the names will be entered into a hat and the required number
of names will be drawn out.

Application Procedures & Timetables

To apply for a place at this school in the normal admission round, you must 
complete a Common Application Form available from the local authority in 
which you live. You are also requested to complete the Supplementary 
Information Form (SIF) attached to this policy if you wish to apply under 
oversubscription criteria 1 to 3 or 5 to 8. The Supplementary Information Form
(SIF) should be returned to Mrs C Williams at St Joseph’s Primary School, 
Green Lane, Rawmarsh, Rotherham, S62 6JY by 15th January 2024.

 You will be advised of the outcome of your application on 16th April 2024 or 
the next working day, by the local authority on our behalf. If you are 
unsuccessful (unless your child gained a place at a school you ranked higher) 
you will be informed of the reasons, related to the oversubscription criteria 
listed above, and you have the right of appeal to an independent appeal 

If you do not provide the information required in the SIF and return it by 
the closing date, together with all supporting documentation, your child 
will not be placed in criteria 1 to 3 or 5 to 8, and this is likely to affect 
your child’s chance of being offered a place.

All applications which are submitted on time will be considered at the 
same time and after the closing date for admissions which is 15th
January 2024.

Late Applications

Late applications will be administered in accordance with your home Local 
Authority Primary Co-ordinated Admissions Scheme. You are encouraged to 
ensure that your application is received on time.

Admission of Children Below Compulsory School Age and Deferred 

A child is entitled to a full-time place in the September following their fourth 
birthday. A child’s parents may defer the date at which their child, below 
compulsory school age, is admitted to the school, until later in the school year 
but not beyond the point at which they reach compulsory school age, or 
beyond the beginning of the final term of the school year for which an offer
was made. A child may take up a part-time place until later in the school year,
but not beyond the point at which the child reaches compulsory school age.
Upon receipt of the offer of a place a parent should notify the school, as soon 
as possible, that they wish to either defer their child’s entry to the school or 
take up a part-time place.

Admission of Children outside their Normal Age Group

A request may be made for a child to be admitted outside of their normal age 
group, for example, if the child is gifted and talented or has experienced 
problems such as ill health. In addition, the parents of a summer born child, 
i.e. a child born between 1st April and 31st August, may request that the child 
be admitted out of their normal age group, to reception rather than year 1. 
Any such request should be made in writing to Mrs C Williams at St Joseph’s 
Catholic Primary School, Green Lane, Rawmarsh, Rotherham, S62 6JY at the
same time as the admission application is made. The governing body will 
make its decision about the request based on the circumstances of each case 
and in the best interests of the child. In addition to taking into account the 
views of the head teacher, including the head teacher’s statutory responsibility 
for the internal organisation, management and control of the school, the 
governing body will take into account the views of the parents and of 
appropriate medical and education professionals, as appropriate. 

Waiting List

In addition to their right of appeal, unsuccessful children will be offered the 
opportunity to be placed on a waiting list. This waiting list will be maintained in 
order of the oversubscription criteria set out above and not in the order in
to ensure that it is in accordance with the local authority’s scheme for co-ordination of admissions.
which applications are received or added to the list. Waiting lists for admission 
will operate throughout the school year. The waiting list will be held open 
until 31st December 2024.

Inclusion in the school’s waiting list does not mean that a place will 
eventually become available.

In-Year Applications

An application can be made for a place for a child at any time outside the 
admission round and the child will be admitted where there are available 
places. Application should be made to the school by contacting 01709 710270 
or emailing

Where there are places available but more applications than places, the 
published oversubscription criteria, as set out above, will be applied. 
If there are no places available, the child will be added to the waiting list (see

You will be advised of the outcome of your application in writing, and you 
have the right of appeal to an independent appeal panel. 

Fair Access Protocol

The school is committed to taking its fair share of children who are vulnerable 
and/or hard to place, as set out in locally agreed protocols. Accordingly, 
outside the normal admission round the governing body is empowered to give 
absolute priority to a child where admission is requested under any locally 
agreed protocol. The governing body has this power, even when admitting the 
child would mean exceeding the published admission number (subject to the 
infant class size exceptions).


1. An Education, Health and Care Plan is a plan made by the local authority under section 37 of the Children and Families Act 2014, specifying the special educational provision required for a child.

2. A ‘looked after child’ has the same meaning as in section 22(1) of the Children Act 1989 and means any child who is (a) in the care of a local authority or (b) being provided with accommodation by them in the exercise of their social services functions (e.g., children with foster parents) at the time of making application to the school.

A ‘previously looked after child’ is a child who was looked after but ceased to be so because he or she was adopted or became subject to a child arrangements order or special guardianship order.

3. 'Catholic’ means a member of a Church in full communion with the See of Rome. This includes the Eastern Catholic Churches. This will normally be evidenced by a certificate of baptism in a Catholic Church or a certificate of reception into the full communion of the Catholic Church. For the purposes of this policy, it includes a looked after child living with a family where at least one of the parents is Catholic.

For a child to be treated as Catholic, evidence of Catholic baptism or reception into the Church will be required. Those who have difficulty obtaining written evidence of baptism should contact their Parish Priest [who, after consulting with the Diocese, will decide how the question of baptism is to be resolved and how written evidence is to be produced in accordance with the law of the Church].

4. 'catechumen’ means a member of the catechumenate of a Catholic Church. This will normally be evidenced by a certificate of reception into the order of catechumens.

5. 'Eastern Christian Church’ includes Orthodox Churches and is normally evidenced by a certificate of baptism or reception from the authorities of that Church.

6. 'children of other Christian denominations' means children who belong to other churches and ecclesial communities which, acknowledge God’s revelation in Christ, confess the Lord Jesus Christ as God and Saviour according to the Scriptures, and, in obedience to God’s will and in the power of the Holy Spirit commit themselves: to seek a deepening of their communion with Christ and with one another in the Church, which is his body; and to fulfil their mission to proclaim the Gospel by common witness and service in the world to the glory of the one God, Father, Son and Holy Spirit. An ecclesial community which on principle has no credal statements in its tradition, is included if it manifests faith in Christ as witnessed to in the Scriptures and is committed to working in the spirit of the above.

All members of Churches Together in England and CYTÛN are deemed to be included in the above definition, as are all other churches and ecclesial communities that are in membership of any local Churches Together Group (by whatever title) on the above basis.

7. 'children of other faiths' means children who are members of a religious community that does not fall within the definition of ‘other Christian denominations’ at 6 above and which falls within the definition of a religion for the purposes of charity law. The Charities Act 2011 defines religion to include:

  • A religion which involves belief in more than one God, and
  • A religion which does not involve belief in a God.

Case law has identified certain characteristics which describe the meaning of religion for the purposes of charity law, which are characterised by a belief in a supreme being and an expression of belief in that supreme being through worship.

8. 'brother or sister’ includes:

  • all natural brothers or sisters, half brothers or sisters, adopted brothers or sisters, stepbrothers or sisters, foster brothers or sisters, whether or not they are living at the same address; and
  • the child of a parent’s partner where that child lives for at least part of the week in the same family unit at the same home address as the child who is the subject of the application.

9. A ‘parent’ means all natural parents, any person who is not a parent but has parental responsibility for a child, and any person who has care of a child.

10. To demonstrate an exceptional social, medical or pastoral need of the child which can be most appropriately met at this school, the governing body will require compelling written evidence from an appropriate professional, such as a social worker, doctor or priest.

11. A child’s home address refers to the address where the child usually lives with a parent or carer and will be the address provided in the Common Application Form (CAF).  Where parents have a shared responsibility for a child, and the child lives for part of the week with each parent, the home address will be the address given in the CAF, provided that the child resides at that address for any part of the school week.