Privacy Notice - Electoral Services

What is the legal basis for processing this data?

We are permitted to process your personal information because we have a legal obligation to prepare and maintain the electoral register. This duty is created by the Representation of the People Act 1983. We also have a statutory duty to perform specific functions in the conduct of elections.

We keep records about potential and actual electors, voters, citizens, candidates and their agents, staff employed at elections and people we have to pay. These may be written down, or kept on a computer.

These records may include:

  • Your name, address, nationality and date of birth
  • Unique identifiers such as National Insurance number. Signatures for absent vote checking
  • Scanned application forms, documentary evidence, dates of any letters of correspondence
  • Notes about any relevant circumstances that you have told us
  • Your previous or any redirected address
  • The other occupants in your home
  • If you are over 76 or under 16/17
  • Whether you have chosen to opt out of the open version of the register