Introduction
This form is for schools and settings only to complete.
Please have the child/young person’s parent/carer suspension letter available for upload. This is a required field and the form cannot be submitted without it.
By completing this form, you are confirming all details are correct including dates, times and length of suspension, and any inset days, bank holidays and school holidays have been taken into consideration of the end date of the suspension.
Legal requirements of suspension reporting
Information on all suspensions should be reported to the Local Authority in order that data can be collected by the Department for Education (DfE).
As directed by the DfE (Department for Education), notifications must be sent without delay, this applies to ALL suspensions and permanent exclusions.
Additional requirements
The EX1 must be completed accurately and submitted alongside all suspension notifications and the incident described must match the descriptors listed on the template. Please note 3 equal weighted reasons can be given.
When sending any correspondence, please ensure that the subject field accurately reflects the content of the parent/carer letter.
For any child who has a social worker or who is looked after by the Local Authority (LAC), all suspensions and permanent exclusion notifications must also be sent to the Social Worker and where applicable, the Virtual School Headteacher, in accordance with exclusion regulations.
Please upload the parent/carer suspension notification letter (including lunchtime suspensions) to this form when prompted.
About the toolkit
The suspension toolkit is intended to help schools and settings complete the process in streamlined and legally-compliant way.
You are not obliged to use the Toolkit, however if intending to use the Rotherham Council recommended templates please only edit the sections that give this option. All other non-editable paragraphs are legally compliant.
If you intend to use the Toolkit these amended documents should replace ALL previous versions you have on file.
The Exclusions Toolkit is available to download by clicking onto the Trade Rotherham link below. Once logged on, please click onto the ‘Resources’ section and the ‘Access to Education’ page the toolkit is available on the resources page to download.
Access the Exclusions Toolkit on the Trade Rotherham website
(link opens in a new tab).
Reasons for suspension
A full list of suspension codes and reasons is available here:
List of Suspension Codes and Reasons
Altertively, a printable version of this table is available to download.
Download the List of Suspension Codes and Reasons table
Report a school suspension notification
Use the below form to report a school suspension.
