Annual Evaluation and Quality of Education Review Process

The Annual Evaluation, Quality of Education Review and supporting guidance have been amended to reflect this new virtual way of working. They have been condensed and rely heavily on settings carrying out their own self-evaluation of their practice and having discussions with your Early Year’s Specialist Teacher.

In both documents there are some boxes that are not highlighted and some that are highlighted yellow and blue. Below is an explanation as to what these refer to:

  • Any box that is not highlighted will be ‘self-assessed’ by you. You can tick to show if this practice is ‘fully in place’, ‘partly in place’ or ‘not in place’. You will need to add your own notes into the notes space to demonstrate how you are meeting each of the points and it is hoped this will be completed with your wider team. To help get you started we will cut and paste any relevant notes from your previous Annual Evaluation into each of the boxes for you to review, so you can amend, delete or add to these comments as you see fit.
  • If the box is coloured yellow – please feel free to add in your own self evaluative notes, however, we will discuss these points together over the telephone, via on-line video calling or email etc. before agreeing that the statement is ‘fully in place’, ‘partly in place’ or ‘not in place’.
  • If the box is coloured blue – please feel free to add your own-self evaluative notes however, we will be requesting additional documentation/items from you to evidence that this statement is ‘fully in place’. This could include the sharing of photographs of your provision, copies of your observations or policies etc. We will provide feedback related to the items that we have requested from you and then together we will discuss what the best outcome should be before marking this as ‘fully in place’ partly in place; or ‘not in place’

Our aim is for the Annual Evaluation to be completed in 3 days and we propose that on:

Day 1 - (Always Monday where possible) The setting emails the self-evaluated Annual Evaluation and supporting documents to the Early Years Specialist Teacher

Day 2 – The Annual Evaluation is returned with feedback from the Early Years Specialist Teacher added

Day 3 – A meeting between the setting manager / leader and the Early Years Specialist Teacher via on-line video calling or telephone takes place to discuss the comments returned to you and to explore aspects of the evaluation that need further discussion to fully determine the outcome

By the end of Day 3 we anticipate that the process will be complete, and a red, amber or green outcome agreed.

Here is a list of items that we would like you to forward via email on Day 1. These include the following policies:

  • Safeguarding policies including Child Protection, Safer Recruitment, Prevent, Allegations against a member of staff, E Safety and Mobile Phones and Cameras. These may all be within one large policy or you may choose to have them in shorter separate policies.
  • Illness and Infectious Disease Policy
  • Administrating Medicines Policy
  • Accident Policy
  • Behaviour Policy
  • Complaints Policy
  • SEND Policy
  • Arrivals and Departures or Drop Off and Collection Policy
  • GDPR Policy / Privacy Statement
  • No Smoking Policy
  • Staff Policy / Staff Handbook

And also:

  • A copy of your latest action plan
  • 3 x written or video footage ‘Teaching and Learning observations’ for 3 different practitioners. This could be peer on peer or manager observation.
  • A range of examples of planning. This may be shared via photographs or emailed/scanned copies of your planning and may include weekly planning, Letters and Sounds planning and individual planning for a child.
  • Photographs or video footage of your environment showing two areas that you have developed and two areas that you would like to improve.
  • An anonymised IEP
  • Your practitioner induction checklist
  • Job descriptions relating to Lead Safeguarding roles
  • Evidence of last fire drill practices (this may be via a photograph)

You will see further guidance notes coloured red within the Annual Evaluation document in relation to the items listed above.  

Annual Evaluation July 2020 document

Our aim is for the Quality of Education Review to be completed over 2 days and we propose that on:

Day 1 - (Always Monday where possible) The setting emails the self-evaluated Quality of Education Review and supporting documents to the Early Years Specialist Teacher.

Day 2 – A meeting between the setting manager / leader and the Early Years Specialist Teacher via on-line video calling or telephone takes place to discuss feedback and to explore aspects of the review that need further discussion to fully determine the outcome.

Here is a list of items that we would like you to forward via email on Day 1. These include the following policies:

  • 3 x written or video footage ‘Teaching and Learning observations’ for 3 different practitioners. This could be peer on peer or manager observation.
  • A range of examples of planning. This may be shared via photographs or emailed/scanned copies of your planning and may include weekly planning, Letters and Sounds planning and individual planning for a child.
  • Photographs or video footage of your environment showing two areas that you have developed and two areas that you would like to improve.

Quality of Education Review July 2020

We understand that this new way of working relies heavily on settings spending time reflecting on practice and collating and submitting information, but given the increased expectations of the Education Inspection Framework we feel this will be a valuable process for you to take part in and will help you feel prepared and confident for when Ofsted visit.